An efficient and intelligent secretary or P.A. is an asset to any officer like wise, there is no office worth its name any where in the world which can function properly without the adequate number of secretarial staff, be it a clerk, typist, steno, personal assistant, secretary, executive secretary etc., every office needs then.
QUALITIES & SKILLS REQUIRED FOR SECRETARIAL JOBS
There are few basic but integral skills and qualities which are normally required for a secretarial job.
These qualities and skills.
(1) Learning skills
(2) Perseverance
(3) Sincerity
(4) Practice
(5) Knowledge of Language
(6) Proficiency in communication skills
(7) Qualities of a good secretary
(8) Writing good office notes
(9) The art of Listening
(10) Being efficient
(11) Owning up your lapes
(12) Duty consciousness
(13) What the bosses want
(14) Tips on self Improvement
(15) Tips on using telephone …….. etc.
Secretarial jobs have a distinct plan in the administrative set up of an organisation. They require specific professional skills and personal characteristics. For example, a steno, typist takes down dictation, mostly in shorthand, and transcribes that dictation on a computer or typewriter. Stenographer’s personal assistants, personal secretaries, executive secretaries, do much the same, but with added responsibilities, in keeping with their posts and grades.
STENOGRAPHER
Graduate or pass (10+2) between 20-28 years of age. Knowledge of typewriting, Shorthand and computer, telex/fax operations essential (Salary 4000-7500 Rs.)
PERSONAL ASSISTANT
Graduate with a secretarial course from a reputed Institute possessing good typing and computing skills. (Salary 4000-8000 Rs.)
OFFICE ASSISTANT
Graduate or matriculation equivalent with good office manners. (Salary 3000-4500 Rs.)
EXECUTIVE SECRETARY
Computer literacy and good short hand speed is essential. Should be a graduate (Salary: 4000-9000 Rs.)
